Tasks - Folders, boards & columns

Set up the structure your Kards live in: nest folders, define each folder’s workflow (its columns), and switch between List, Kards, and Board views. This page covers structure only — see Search, filter & saved views for finding work inside that structure, and Create & edit Kards for the Kards themselves. New to the terms folder, status, and column? Start with Core concepts.

How the pieces fit

A folder is Kard’s board — a container that holds your Kards. A folder’s workflow is its ordered list of statuses, and that order is the left-to-right column order when you view the folder as a Board. So a Kard’s column is just its status.

Create and nest folders

You manage folders in the sidebar — the folder tree on the left of the Kard window.

1. In the sidebar, create a new folder by right-clicking another folder (like Tasks or Pages), an empty spot in the sidebar, or clicking the +Folder button. Kard adds one named NewFolder.
2. Type a name and confirm.

The folder is ready right away. To nest a folder, create it under an existing folder — folders form a tree, and child folders inherit their parent’s workflow until you give them their own (see Define a folder’s workflow).

Tip

You can start a folder name with an emoji (for example, 🎨 Art). Kard uses the leading emoji as the folder’s icon and keeps the rest as the name. Or you can right-click the folder and pick an emoji from the emoji picker.

Rename a folder

1. In the sidebar, right-click a folder or press F2 rename the folder and type the new name.
2. Enter to Confirm.

Kard moves the folder’s Kards, its settings, and any attachments together — nothing is left behind. Your columns survive the rename, because Kard tracks each folder by a stable internal ID, not its name.

Delete a folder

1. In the sidebar, delete the folder.
2. Confirm.

This removes the folder and the Kards inside it. Before anything is destroyed, Kard writes a recoverable record of what was deleted, so the deletion stays traceable in the activity history.

Caution

Deleting a folder deletes the Kards inside it. Move out anything you want to keep first.

Define a folder’s workflow (Board view)

A folder’s workflow is its ordered list of statuses — the columns a Kard can sit in. Every tasks folder has one.

The default columns

A new folder that hasn’t defined its own workflow uses the default:

1. Open
2. In Progress
3. In Review
4. Done

A new Kard always starts in the first status of its folder’s workflow. (Unless you use the inline button to create a task)

Customize the columns

Edit a folder’s columns in Settings → Tasks → Status Sets. OR Right-click a folder and click “Edit Statuses…”

1. Open Settings → Tasks → Status Sets (Settings is the Ctrl+, modal).
2. Pick the folder you want to edit.
3. Add, delete, rename, recolor, or reorder statuses.

Your changes apply to that folder only. If the folder was inheriting its workflow, Kard gives it its own copy on your first edit — so edits never leak into a parent. Reset folder clears the copy and makes the folder inherit again.

Note

Renaming a status is cosmetic: Kards keep their place and just show the new name. You don’t need to touch any Kards.

Caution

If you delete a status that still has Kards in it, Kard asks whether to move those Kards to another status first (including Kards in subfolders). Moved Kards are marked unsaved — commit them through the normal Save flow when you’re ready.

Switch layouts: List, Kards, Board

A Tasks folder offers three layouts, toggled with a segmented control at the top of the view:

Layout	What you see
List	Kards as rows.
Cards	Kards as card tiles.
Board	A kanban board — your statuses as columns/swim lanes, each Kard under its status. Empty columns still appear, in workflow order, so the board’s shape stays clear.

Move a Kard between columns

How you move a Kard depends on the layout you’re in.

• In Board layout, drag the Kard from one column to another. Kard updates the Kard’s status to match its new column.
• In any layout, change the Kard’s status directly — from the Kard’s status dropdown in the detail view, or by right-clicking it and choosing Set Status.

A Kard’s status and its board column are the same thing, so either route has the same result.

Note

To reorder the columns themselves (not Kards), use the Move-up / Move-down arrows in Settings → Tasks → Workflows.

Where folders and columns are stored

A folder’s configuration — its columns, description, and icon — is saved as a normal Unreal asset (.uasset) inside the folder. There’s nothing extra to set up.

• Version-controlled like any content. Because the config is a plain asset, it commits with your project. Your columns travel with the folder through source control, so the whole team shares the same workflow.
• Nothing leaves your machine. Everything lives in your project’s content; there’s no external service. (A hosted cloud sync backend is in development for a future release.)

Note

Saved views are the one exception — they’re per-user editor settings, not project content, so they aren’t shared or version-controlled. The columns themselves are. See Search, filter & saved views.

Related Reads

• Create & edit Kards — add Kards to a folder and edit their fields.
• Search, filter & saved views — find work across folders and save filter presets.
• Core concepts — the object model behind folders, statuses, and views.